Role and Responsibilities

One (1) year term position reporting to the Quality, Health, Safety and Environment Manager, the incumbent is responsible for the support of the QHSE delivery of documentation to customers both internal and external. For this purpose, this person will support the development and delivery of all final document deliverables to customers according to CAE standards and maintaining appropriate configuration management on all. Archiving and maintaining the corporate history through the appropriate systems will be key activities.

Primary Responsibilities:

• Responsible for all facets related to document and correspondence including receipt, registration, distribution, display and archive.

• Perform management and maintenance of electronic libraries as needed

• Responsible for the management and maintenance of all departmental quality documents, including annual review notices and follow up.

• Utilize all facets of the Electronic Data Management Systems database for document registration, configuration, distribution, archive and physical data research.

• Responsible for the management, creation and maintenance of the filing systems for CMAT and all related projects; both virtual and physical.

• Uphold applicable security regulations for restricted or sensitive data.

• Follow established procedures for distribution of National Defence publications

• Provide required course material to students/instructors this includes the preparation (reproduction and assembly of course material), assurance and control of all material.

• Manage and maintain the archive schedule.

Our Ideal Candidate will have:

• Completion of a Certificate or Diploma in Office Education/Office Automation or the equivalent of three to five years experience in a structured office administrative capacity.

• Strong working knowledge of data management systems is mandatory.

• Well-developed customer service skills with the ability to remain calm in challenging situations under high stress and occasionally with difficult personalities.

• Strong computer applications experience in Outlook, Word, Excel & PowerPoint.

• Well-developed communication skills (verbal, written)

• Knowledge in aspects of Data Management including Records Management concepts and methodologies for contractual, administrative, training and technical documents would be a strong asset.

• Knowledge and familiarity with ISO 9000 Quality System Standards is an asset

Other Required Training or Skills

• High proficiency in customer services

• Computer knowledge

• Communication skills

• Records Management concepts and methodologies for administrative, training, and technical documents

  As a condition of employment, candidate must successfully pass a security evaluation per the requirements of the Controlled Goods Directorate of Canada and to CAE being able to obtain all necessary re-transfer authorization in compliance with US ITAR regulations.

Position Type

Temporary (Fixed Term)

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Employment Opportunity

At CAE, everyone is welcome to contribute to our success. With no exception.

As captured in our overarching value "One CAE", we’re proud to work as one passionate, boundaryless and inclusive team.

At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity or age.

At CAE, we equip people in critical roles with the expertise and solutions to create a safer world. As a technology company, we digitalize the physical world, deploying simulation training and critical operations support solutions. Above all else, we empower pilots, airlines, defence and security forces, and healthcare practitioners to perform at their best every day and when the stakes are the highest. Around the globe, we’re everywhere customers need us to be with more than 13,000 employees in more than 200 sites and training locations in over 40 countries. CAE represents 75 years of industry firsts—the highest-fidelity flight and mission simulators, surgical manikins, and personalized training programs powered by artificial intelligence. We’re investing our time and resources into building the next generation of cutting-edge, digitally immersive training and critical operations solutions while keeping positive environmental, social and governance (ESG) impact at the core of our mission. Today and tomorrow, we’ll make sure our customers are ready for the moments that matter.