Proposal Coordinator

Knoxville , TN

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Posted 16 days ago

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Job Description

Proposal Coordinator

Protection Strategies Inc.

About Us:

Do you want to make a difference? Do you want to join a diverse team supporting a unifying mission? PSI is always looking to enhance its staff with professional, talented individuals.

Culture

PSI's success is driven by our motto "People First, Mission Always." We put people first, and this starts with our team members. We treat everyone on our diverse team with respect, and we work hard to ensure everyone's success by providing leadership, training, mentorship, and development opportunities. Our competitive benefits and culture of integrity, professionalism, and excellence attracts top talent in the industry.

Missions

Together with our federal partners, PSI is engaged in protecting critical assets by investigating and adjudicating personnel for secure and sensitive programs, protecting the resiliency of the Nation's essential infrastructure, and supporting the safe placement of unaccompanied refugee minors. We support the mission of our customers through trusted partnerships and by creating tailored solutions that meet their needs and overcome the challenges created by the ever-evolving landscape.

Workforce Diversity

PSI has achieved and maintains one of the most diverse workforces in the country. 56% of our workforce is ethnically diverse and 53% of our workforce are women. This extends to our leadership team as well. 56% of our leadership team is ethnically diverse and 50% of our leadership team are women. At PSI, we do not talk about doing the right thing, we just do it.

About the role:

PSI is looking for a Proposal Coordinator with strong organizational skills to support our proposal team. The ideal candidate will thrive in a fast-paced, rapidly changing environment and will work independently while maintaining a collaborative environment with all stakeholders. The Proposal Coordinator will need to be motivated and flexible to support an opportunity from discovery through submission and award.

Responsibilities:

• Track research interest in RFP opportunities, set up bid meetings, take notes in the meetings, send out the notes to the attendees, and send out bi-weekly bid meeting summaries.

• Support individual bids from kick-off to submission.

• Review and analyze solicitation and draft notes, timelines, and develop work plans and internal timelines for research staff.

• Coordinate timelines between all relevant stakeholders and maintain shared RFP deadline calendars.

• Schedule and lead kick-off and regular check-in meetings to discuss work plans, research staff roles, and proposal timelines with teams.

• Develop partner instruction packages and support coordination with partners, and other organizations as needed ensuring counterparts understand timelines for submitting responses.

• Develop and review administrative support documents as part of proposal submission packages.

• Troubleshoot for proposal writing teams on issues relating to submission materials.

• Review proposal materials to ensure compliance with solicitation requirements and accuracy as part of the Quality Assurance process.

• Communicate with external clients to submit and field questions and bid packages.

• Attend kickoff meetings for any federal proposals.

• Track and file records internally.

• Support continuous learning and process improvement.

• Respond to inquiries with regard to the proposal development process.

• Update and maintain the Proposal Resource Library, in conjunction with the Business Development Team.

• Working with the Business Development Team, identify proposal process enhancements to continually improve the effectiveness of organization's proposals and knowledge management.

• Additional proposal support tasks and other duties, as assigned.

  Qualifications/Requirements:

• Bachelor's degree and a minimum of two years of experience working with government proposals required OR Associates and 4 years of experience.

• Solid knowledge of Microsoft Word, Excel, Adobe, and PowerPoint, required.

• Excellent verbal, writing, editing, and communication skills.

• Excellent conceptual, problem-solving, and analytical skills.

• Self-motivated, flexible, responsible, and confident with strong organizational skills.

• A commitment to integrity and the ability to multi-task and nimbly switch between priorities in a fast-paced environment.

• Ability to consistently meet deadlines.

• Ability to work independently and collaboratively with minimal supervision.

• Comfortable working with team members remotely (e.g., via video conferencing like Teams, Zoom, etc.).

  Preferred Qualifications/Requirements:

• Past experience with proposal development and supporting senior-level staff, desired.

  Company Benefits/Perks:

• Medical

• HSA + HRA

• Goodrx

• Telemedicine

• Dental Benefits

• Vision Benefits

• Basic and Voluntary Life and Ad&D

• Disability Products

• Employee Assistance Program

• 401(K) Retirement Plan

• Commuter Benefits

• Financial Advisor

• Tuition Assistance

  EEO Statement:

  All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. Our company takes affirmative action in support of its policy to and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

  Our company maintains a drug-free workplace. All offers of employment will be contingent on applicant passing a pre-employment drug screen.

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